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Auto Touchless AP 3-way matched

Accounts payable on autopilot.

Payouts.com turns accounts payable from manual data entry into a hands-off workflow. Forward an invoice and AI reads it, checks it for duplicates and overlaps, matches it to a purchase order, routes it through your approval chain, and pays it across the right rail — while vendor onboarding, budgets, and tax forms are handled in a hosted portal.
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Any invoice format Policy approvals Tax calculated
0 invoices
cleared today
New batch
AP Automation

Invoices: from inbox to paid

Forward an invoice and AI reads it, checks it for duplicates, matches it to a purchase order, routes it for approval, and pays it on the right rail — every step tracked from inbox to paid.

Capture invoices any way they arrive

Bring invoices in through email forwarding, a synced inbox, manual entry, or the API. Upload a PDF and OCR invoice ingestion reads the vendor, amount, tax ID, dates, and terms. Before anything is saved, the invoice parsing modal lets you review and correct exactly what the AI extracted.
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Invoice capture · OCR Preview
INVOICE PDF · auto-extract
Vendor Northwind GmbH 99%
Invoice # INV-20418 98%
Date Nov 14, 2025 100%
Amount €12,840.00 99%
Tax €2,049.60 97%
Invoices captured18,240

Move invoices through a clear lifecycle

Every invoice flows through draft, review, approved, scheduled, and paid, with status badges at each step. Link invoices to budgets, match them to purchase orders with PO matching, and keep a message history on each invoice with the communication thread. Invoices paid outside the platform become read-only and are never re-paid.
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3-way matching Auto
PO Invoice Receipt
Qty 120 120 120
Unit price €35.00 €35.00 €35.00
Line total €12,840 €12,840 €12,840
3-way matched Variance $0.00
Matched today1,860

Decide exactly where the money goes

Enter destination details right on the invoice with inline payment details — these override the vendor's saved default at approval time. Payment-method resolution then decides the exact destination in a predictable order: inline details first, then the vendor's default, then the vendor's split.
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Reconciliation ledger Auto
Unreconciled $48,200
Northwind GmbH €12,840 Pending
Atlas Logistics $8,250 Pending
Cobalt Labs $9,120 Pending
Helios Studios S$4,310 Pending
Pioneer Foods $13,680 Pending
Reconciled today$612,480
Why Payouts

A clean, payable supplier base

An all-vendors directory shows health, payability, tax status, and preferred method at a glance, with per-vendor payability rules and onboarding overrides. A vendor activity timeline, dossier, and change tracking keep full context, while duplicate detection and a CSV vendor mapper with legacy import keep your supplier base clean.
Invoice lifecycle Cycle time 9.0days
  1. CaptureOCR · AI extract
    Queued
  2. Match3-way · PO + receipt
    Queued
  3. ApprovePolicy · routing
    Queued
  4. PayACH · SEPA · wire
    Queued
Touchless 0%
Invoices processed18,400
Benefits

Safeguards, balances, and tax, built in.

Beyond capture and approvals, Payouts.com prevents double-payments, keeps wallet balances funded per currency, and handles vendor onboarding and tax forms — so an approved invoice never stalls for lack of funds or paperwork.

Stop double-payments before they happen

Duplicate-invoice detection flags repeats and prevents accidental double-payment. Re-ingestion protection stops the same emailed invoice from creating endless copies. Period-overlap detection catches overlapping billing periods so you don't pay twice for the same window.

Policy-based approvals

Route by amount, vendor, GL, department, or any rule. Mobile approvals, parallel paths, delegations, and a clean audit trail attached to every invoice — no more "did you approve that?"
AP automation at a glance

One workflow from invoice to reconciled payment

82%invoices touchless
3way matching
4ERPs synced
95%faster close

Performance figures are illustrative, based on aggregate customer data; actual results vary.

USD GBP EUR SGD JPY AUD BRL +31 more

Balances built into AP

See wallet cash per currency with multi-currency balances, add funds and manage sources with top-ups & funding, and get warned before you run low with balance alerts — so an approved invoice never stalls for lack of funds.

Onboarding and tax, handled for you

Vendors complete identity checks, bank verification, and W-9/W-8 tax forms in a hosted onboarding wizard, with TIN matching built in — so every supplier is verified and payable before the first invoice posts.
Controls & audit · built in

Every invoice, fully auditable

Dual-approval enforcementThresholds & segregation of duties
Immutable audit trailWho saw, changed & approved each bill
Duplicate & fraud detectionFlagged before a payment ever leaves
SOC 2 Type IIEncrypted in transit & at rest
Why teams switch

Stop keying invoices into spreadsheets

Legacy AP means rekeying PDFs, chasing approvals over email, and matching bank statements by hand. Payouts runs the whole cycle — capture, match, approve, pay, and reconcile — on autopilot.
Invoice-to-paid pipeline · preview Touchless AP
INV-48201Northwind GmbH
$12,840
Captured Matched Approved Paid
INV-48202Atlas Logistics
$4,120
Captured Matched Approved Paid
INV-48203Helios Studios
$28,500
Captured Matched Approved Paid
INV-48204Larkspur Ltd
$9,680
Captured Matched Approved Paid
0%
touchless
Invoices cleared · MTD 58,420
Avg cycle time4.2h capture → paid
FAQ

AP automation, answered

Everything you need to know about OCR capture, preventing double-payments, PO matching, payment destinations, and importing vendors.
Still have questions?
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What does the OCR actually extract from an invoice?
It reads the vendor, amount, tax ID, dates, and payment terms, then lets you review and correct the extraction before the invoice is saved.
How does Payouts.com prevent paying the same invoice twice?
Three layers: duplicate-invoice detection flags repeats, re-ingestion protection stops a re-sent email from creating new copies, and period-overlap detection catches overlapping billing periods. Invoices marked paid externally become read-only.
Can I match invoices to purchase orders?
Yes. PO matching links invoices to their purchase orders as part of the approval flow.
Which payment destination does an invoice use?
Payment-method resolution follows a set order: inline details entered on the invoice override the vendor default, which overrides the vendor's saved split.
Can I import my existing vendors?
Yes. A CSV vendor mapper with smart column mapping and a legacy import bring existing vendor and recipient data into the platform.

Put accounts payable
on autopilot

Capture every invoice, route every approval, match every PO, and pay every vendor — without your team retyping a thing. See it on your own data.
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AP automation

Automate payables — invoice to payment.

Capture, approvals & sync
AP on autopilot
Invoice to pay
190+countries
Pay vendors anywhere
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